MINUTES
The Village of Evendale
Regular Council Meeting
June 11, 2009
The Village of Evendale Regular Council Meeting was called to order by Mayor Apking at 7:00pm.
Roll call- The following Council members were present: Ms. Carolyn Smiley-Robertson, Mr. Stiney Vonderhaar, Mr. John Ranz, Jr., Mr. Bill Puthoff, Mr. Jeff Albrinck and Mr. Doug Lohmeier. Also present: Village Engineer, James Jeffers; Village of Evendale Fire Chief, Rick Cruse; Recreation Manager, Dave Nichols, Village Solicitor, Tim Burke; and Village Clerk, Barb Rohs.
Mayor Apking presented the consent calendar. Ms. Smiley-Robertson and the Village Clerk will be re-wording the May 2009 minutes to accurately reflect discussion on the Police Chief and Police Department restructuring. All agreed to move ahead with approval of minutes. Mr. Vonderhaar made the motion to accept the consent calendar, seconded by Mr. Lohmeier and unanimously approved.
Report of Mayor and Council Committees:
Fire, Recreation, Service, Engineering and GHF Committee Report:
Mr. Lohmeier stated that a there will be two ordinances on tonight's agenda regarding accepting a bid for path lights to Reading Road and accepting an ingress/egress easement from the City of Blue Ash for Gateclub Drive.
Police, Finance and Administration Committee Report:
Mr. Albrinck stated that there have been some complaints about parking on both sides of the street in the residential area. This is not uncommon this time of year because of graduation parties. The Police Chief and Police Department will continue to look into the problem and present a possible solution. One solution that is being discussed is only to allow parking on one side of the street. No decisions have been made.
Mr. Vonderhaar stated that the United States Air Force Band is performing at Princeton Matthews Auditorium on June 23. Free tickets are available at the Evendale Recreation Center. Phi Lambda Pi is celebrating their 50th Anniversary on July 25th and RSVPs are due by June 13th. There are currently 77 RSVP for pool and/or golf. The 4th of July- 10K run will be at 8:00 AM, 2:00 pool games, and 10:00 PM fireworks.
Presentation of Ordinances and Resolutions:
A motion to have the second reading of ORD. #09-18 AN ORDINANCE APPROVING, AS A GUIDE FOR LAND USE AND PLANNING DECISIONS, A MASTER PLAN FOR THE VILLAGE OF EVENDALE was made by Mr. Ranz and seconded by Mr. Vonderhaar and unanimously approved on roll call .
A motion to read ORD. # 09-24 APPROVING ADDITIONAL APPROPRIATIONS IN VARIOUS FUNDS AND DECLARING AN EMERGENCY by title only was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of ORD. # 09-24 was made by Mr. Puthoff, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to adopt ORD. # 09-24 as an emergency was made by Mr. Vonderhaar, seconded by Mr. Puthoff and unanimously approved on roll call. Mayor Apking declared ORD. # 09-24 adopted as an emergency.
A motion to read ORD. #09-25 AN ORDINANCE AMENDING SECTION 258.121 OF THE CODIFIED ORDINANCES OF THE VILLAGE OF EVENDALE, DEFINING PERSONAL LEAVE, AND DECLARING AN EMERGENCY by title only was made by Ms. Smiley-Robertson, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of ORD. #09-25 was made by Mr. Vonderhaar, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. A motion to adopt ORD. #09-25 as an emergency was made by Mr. Ranz, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared ORD. #09-25 adopted as an emergency.
A motion to read RES. #09-05 RESOLUTION APPROVING THE ELIGIBILLITY REQUIREMENTS AND CRITERIA FOR THE POLICE CHIEF TO BE SELECTED IN 2009 by title only was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. Only one reading is needed on this resolution. Mayor Apking declared RES. #09-05 adopted.
A motion to read ORD. #09-26 ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH THE LOWEST AND BEST BIDDER FOR READING ROAD PATHWAY LIGHTS AND DECLARING AN EMERGENCY by title only was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of ORD. #09-26 was made by Mr. Puthoff, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to adopt ORD. #09-26 as an emergency was made by Mr. Albrinck, seconded by Mr. Puthoff and unanimously approved on roll call. Mayor Apking declared ORD. #09-26 adopted as an emergency.
A motion to read ORD. #09-27 ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT AN INGRESS /EGRESS FROM THE CITY OF BLUE ASH FOR THE GATECLUB DRIVE WIDENING, IMPROVEMENTS, AND MAINTENANCE AND DECLARING AN EMERGENCY by title only was made by Mr. Vonderhaar, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. A motion to suspend the second and third readings of ORD. #09-27 was made by Mr. Albrinck, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to adopt ORD. #09-27 as an emergency was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared ORD. #09-27 adopted as an emergency.
Other Business:
James Jeffers commented on the progress of the Village of Evendale street projects and landscaping. The Sharondale Drive area is in progress and will be paved the week of June 22nd. Falling Waters, Andalusia and Normandy Close will be started in the next few days. Landscaping of the four corner islands will be finished by July 4th.
Mr. Puthoff asked about the progress on the vacant lot on Glendale Milford Road. Mr. Jeffers stated that the property owner may be submitting new site plans to get the permits for construction within the next 30 days.
Council Committee meetings will be cancelled for July.
Mr. Cameron asked Council if they had any questions on the proposed RFQ presented by the CIC regarding potentially hiring an Economic Developer for the Village of Evendale. Ms. Smiley-Robertson had comments on the RFQ and would give them to Mr. Cameron to review and address. Ms. Smiley Robertson questioned the various points on the RFQ. Mr. Cameron stated to allow the consultants bidding on the RFQ to propose action plans and priorities for Village properties. Mr. Cameron stated that the process moving forward will be handled in this order: CIC will put the RFQ out for bid, CIC will coordinate and participate in the interviews with the consultants, CIC will rate the consultants and then present to Council their recommendation. Council will have the final say by approving the contract with the consultant. Each piece of the RFQ has a different timeframe. Ms. Smiley-Robertson understood that Mr. Cameron was handling the Village of Evendale Comprehensive Master Plan and
questioned if the Village would be hiring a consultant to handle this plan. If a consultant is hired, then Mr. Cameron will be the point person for the Village. The CIC will establish a rating system for the interview process in July, put the RFQ out to bid with a due back date of August 3, and interview in the beginning of September and present to Council their recommendations at the September Regular Council meeting.
Mr. Ranz commented that he has received some calls about the increase in the rental of the shelter house. The rate increased by $30 to $60. Mr. Nichols stated that the
Recreation Commission Fee Subcommittee recommended this increase along with other increases to the Recreation Commission. This was the only fee increase that was approved. Other shelter houses in the area are still considerably higher in cost. Mr. Nichols stated that residents who rent the shelter house must be in attendance 100% of the time.
Mr. Blandford asked Council to explain the ordinance regarding Gateclub Drive in Carpenters Creek. Mr. Jeffers stated that the Village of Evendale is going to make the intersection wider with the intention of getting rid of the bottleneck and make is safer for walkers.
A motion to adjourn was made by Mr. Vonderhaar and seconded by Mr. Albrinck and unanimously approved. Meeting was adjourned at 7:40.
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Mayor
Attest:
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Village Clerk
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